Group Travel
613-236-6359
24 Selkirk Street, Suite 100
Ottawa. ON. K1L 0A4

Group Travel

Executive Cultural Tours offers an extensive range of conference, meeting and incentive services. Our team will work with you to successfully deliver every aspect of your event whether it is a small board retreat, large conference or a program designed to reward your top sales staff. Executive Cultural Tours's Conference, Group and Incentive Division has gained a reputation for delivering exceptional programming with superior service. Our highly skilled staff is at your service to handle the complete meeting, conference and incentive program or manage only one or two critical elements of the program. We will work closely with you to design a program to meet your specific requirements.

Planning

  • Establish/review goals & budget
  • Site selection
  • Development of conference logo
  • Pre/post conference tours
  • Prepare preliminary program & registration forms

Execution

  • Negotiate airline and hotel contracts
  • Issue airline tickets
  • Provide hotel with accurate and current rooming lists
  • Coordinate all necessary ground transportation
  • Allocate appropriate meeting space
  • Select food and beverage requirements

Onsite

  • Coordinate pre-conference briefing with key hotel staff
  • VIP handling
  • Gifts and awards
  • Development and production of onsite kits
  • Registration
  • Emergency travel assistance and flight reconfirmation
  • Signage
  • Social

    • Companion Programs
    • Offisite social programs
    • City tours
    • Golf tournaments
    • Themed events
    • Entertainment
    • Awards banquet

    Post Conference

    • Tabulation of attendee evaluations
    • Post conference analysis
    • Account reconciliation